Role profiles

DETAILS TAB

Role base*
The role base is shown to potential volunteers when they are looking at opportunities on your website and indicates whether the role is community, shop, home, office or event based.

Volunteer manager*
Please enter the title of the person who will be managing this volunteer. Example: "Shop manager"

Why we want you*
This is your chance to explain to potential volunteers the purpose of the role. This is about the impact that the volunteer role will have and how it contributes to your organisation's objectives. This is not the advert.

Tasks*
Please enter a list of general types of tasks that the users will be doing in this role. Bear in mind that these will be displayed as bullet points to volunteers so don't add too many. About six is generally the right level for a volunteer role. Once you have entered the first line, press the "Add" button next to it before typing the next one.

Skills needed*
Enter the skills that volunteers should have to do this role. You need to add at least one.

Benefits of the role*
Add the positives for the volunteers taking on this role. This is where you can explain why the a potential volunteer may want to take on this role eg Volunteering that fits around your life or A sociable role where you will speak with lots of different people.

Disclaimer
The disclaimer is specific to this role and is optional. It can be used, for example, to manage applicants' expectations by explaining that your organisation takes safeguarding very seriously so carries out reference criminal records checks.

RECRUITMENT TAB

Minimum age
Enter the minimum age for this opportunity - this is not related to the minor age as it could be 21 or 24 for driving roles and even 60 for some projects. Please note that applicants will not be stopped from applying to this role if they are below the minimum age. However, they will be told that they are below the minimum age and a banner will be shown to the opportunity manager that the applicant is below the minimum age and it will be up to them whether or not they want to proceed with their application.

Recruitment category*
Selecting the recruitment category will give additional options for customising the process specifically for this role profile, depending on which category you select. By default, Assemble has two recruitment categories:

Simple
Simple recruitment category is used for recruiting volunteers without having to go through a detailed recruitment process.

 Full
A full recruitment category introduces the ability for additional stages and checks to be implemented and then tailored for each role profile, as detailed below.

Additional consent (Simple and Full)
Additional consents allow you to configure compulsory consents for a specific role. For example, volunteers may have to consent to having their photo taken if events volunteers. You can add as many consents as you'd like and the user will have to tick all of them before they can apply. Please note that this is role specific consent and is only applied during the application process. This is different to organisational consents, which apply to all existing users as well as applicants and can be updated by existing users through their user profile.

Meeting name (Full only)
The full recruitment category usually requires the user to go through some sort of a selection process. If this role profile's selection process needs a different title to the standard set by your organisation, you can add it here.

Parental consent (Simple and Full)
Applicants who are minors will have to provide details of a legal guardian as part of their application.

Requested documents (Full only)
You can ask applicants to provide you with specific documents through the applicant portal. You can specify whether this should be as part of their application or after the selection meeting. Examples could be that they need to upload a copy of their CV as part of their application, however, you probably would not need to upload a copy of their driver's licence until after they have been selected.

References requested (Full only)
Please enter the number of references you would like the applicant to provide. If the role does not require any references, leave it as 0.

References required (Full only)
Although you can request any number of references, you may choose to clear a volunteer with a lower number of references received. For example, you may request applicants provide two referees, however, as soon as you receive one successful reference, you may clear the applicant to proceed to the next stage. This can speed up the recruitment process significantly. Of course, the number required cannot be higher than the number requested.

Vetting disclosure type (Full only)
If the role requires vetting, please select from one of the vetting types. These options are managed at the organisational level through the Settings.

COMPLIANCE TAB

You can set up optional compliance modules for your volunteers to complete and also indicate any risk activities you have identified to generate the role risk assessment.

Required training modules⁺⁺
Select the induction modules that you require your volunteers to complete once they have been recruited. As you click on the field, a list of available modules will be shown to you. You can click on them to add them to the role.

Optional training modules⁺⁺
You may want to allow your volunteers to complete certain modules should they wish to.

Risk activities⁺⁺
If you have configured your risk activities and they can apply to this role, you can add them to the role here. This will auto-generate the risk assessment for this role profile, which will then be available for managers and volunteers with this role.

ADVERT TAB

The details within this tab can be edited at any time.

Long advert text* ⁺⁺
When an opportunity is created, the text you place here will be automatically loaded onto the opportunity description. Not only does this save the recruiting manager time and effort but it also lets the organisation ensure that all adverts are consistently of the same standard.

Standard text will display on your opportunities' adverts and is more than sufficient for most. However, if you want to use advanced fornatting,  you can use markdown. You can also use the markdown tables generator if you need to add a table to your role advert. You cannot insert HTML.

Short advert text* ⁺⁺
This "teaser" is displayed with returned search results and should be written to entice potential applicants to click through for further details on the opportunity. This is the first impression a potential volunteer will have of your opportunity, so it is important to ensure that you use text that captures their attention.

Read only
If this is checked, when an opportunity is being created, the manager will not be able to modify the above text for their opportunity. (Unless they have override permissions: Override opportunity description or Override opportunity advert text). This helps maintain consistency and quality control.

OTHER TAB

The details within this tab can be edited at any time.

Additional clearance text*
Any text that you add here will be automatically added to the clearance email for this role profile. This is particularly useful for one-off opportunities using the Simple recruitment category eg cheer point volunteers. With applications automatically moving through without a selection and checks process, you can opt to include key information automatically that's specific to this role profile.

If used for role profiles where the recruiting manager is required to approve clearance, the text will be automatically entered into the clearance email but may be edited or deleted by them.