Assemble allows you to record activities within your organisation. In its most basic form, activities consist of a date, type and duration or start/end times.
Although we know that recording of hours never does justice to the contribution of volunteers, by recording this information, your organisation will have a better understanding of the range of activities carried out by their volunteers, giving them much-needed management information.
On the activity listing page, you will have an overview of yours and your team activities hours.
To record an activity, press the "Add Activity" button at the top of this page. When recording an activity you have carried out, you are asked to enter the following:
- Activity description: Just enter a brief description of what you completed. Example: "Went to HQ to pick up posters for the coffee morning."
- Category: Please select the most appropriate category that describes the activity you have carried out. Please be aware that the list of categories is determined by your organisation. Depending on the category you select, you may also be asked to enter Activity Outcomes.
- Start: Please select the date you have carried out this task. The date cannot be in the future.
- Duration: Please select the time you spent on this activity in hours and minutes.
- Start/end dates: Alternatively, you can enter your start/end dates and times.
- Activity outcome: Depending on your role within your organisation and the type of activity you carry out, you may also be asked to record outcomes, which are an invaluable way to have more accurate reporting information.
These can range from text fields asking you for feedback to asking you to enter the amount raised. These outcomes are set by your organisation. Some outcomes may be compulsory and these will be indicated by an asterisk (*). It is important that you complete this section as accurately as possible as this information may be used in a number of reports.
You might also see other activities that have been added by the system in the background for the following situations.
- Rota: You or your supervisor added a rota shift to a rota that has an activity category tied to it.
Any changes to the rota that affect the shifts of others will be automatically adjusted and they will receive notification from Assemble.
- Events: You have accepted an event and the event is set to aggregate an activity to count towards your volunteering hours.
- One-off opportunity: If you have a role(s) that has been set as a one-off and the role is also set to aggregate an activity to count towards your volunteering hours.
Any changes made by you or your supervisor to the associated rota, event or one-off opportunity will automatically be reflected on the activity, you cannot directly amend aggregated activities.
For example, if you cancel the attendance to an event that had created an activity, the system will also automatically delete the activity. Or if the event schedule has been changed the activity will reflect the new event time.
Within the "My Activities" page, you will see the latest activities you have carried out. By clicking on the "Actions" drop-down menu next to each of them, you can view further details (such as outcomes), edit and delete them.
You can also apply filters such as categories and date ranges.
You can search for your activities by using the contextual search next to the "My Activities" heading.
- View activities
- Create an activity